Senior Grants Management Officer- Program Awards x2

Description: Reports to Grants and Contracts Manager-Office of Sponsored Programs. The incumbent is responsible for monitoring the implementation of sub-awardee activities and build the capacity of the sub-awardees to ensure effective management of funds and timely reporting. They will also support tracking of awards lifespan, reconciliation receivables, monitoring modifications and ensuring updated grant database and record maintenance. Main Duties Ensures that authorized fund requests for assigned projects are captured in ERP on a timely basis Reviews milestone completion invoices for subrecipients and ensure that they are captured in ERP for assigned projects on a timely basis Conducts subaward monitoring and support supervision visits to sub recipients Builds the capacity of the sub-awardees on the application of the award’s financial rules and regulations for the implementation of program activities. Works closely with project teams and sub-awardees to develop costed workplans and budgets. Manages a portfolio of awards assigned by ensuring that project staff, partners and sub recipients are served with day-to-day information in award management. Works closely with finance department to manage and reconcile award account receivables and provide monthly reconciliations for all assigned projects Facilitates the creation of ERP and ESS codes for all assigned projects Captures all finalized invoices in ERP, follow up on outstanding invoices ensuring that all outstanding invoices are paid, and that income received is recorded by finance Manages and reconciles award account payables account and ensuring that all unpaid invoices on assigned projects are captured in ERP, followed up and settled by finance. Supports with reconciliations and management of staff effort reports and effort profiling in ESS. Effort profiling is to be done in consultation with relevant project PIs and managers Ensures that staff follow grants management policies, directives, standards and proc