EMPLOYMENT OPPORTUNITY COMPLIANCE, MEMBERSHIP AND PROCUREMENT MANAGER (X1) BACKGROUND The Zambia Institute of Purchasing and Supply (ZIPS) was established by Act of Parliament No. 15 of 2003 of the laws of Zambia. The main function of the Institute is to certify and regulate professional conduct of all Procurement and Supply practitioners as well as build capacity for the practitioners in the Purchasing and Supply Profession in Zambia. The Institute now seeks to recruit suitable, highly motivated and goal-oriented professionals to fill the position of Membership and Compliance Manager. To further this mission, we are seeking a highly skilled, motivated, and results oriented individual to join our team as the Manager – Compliance, Membership, and Procurement. The successful candidate will play a critical role in ensuring compliance with legal and professional regulations, managing member activities, and overseeing procurement operations. JOB PURPOSE The Manager – Compliance, Membership, and Procurement will lead efforts to ensure adherence to the organization’s policies, promote member engagement, and manage procurement activities in line with public procurement regulations. The role demands a mix of strategic oversight, operational expertise, and stakeholder relationship management. KEY RESPONSIBILITIES 1. COMPLIANCE OVERSIGHT Develop, implement, and monitor compliance policies, frameworks, and procedures in line with applicable laws and professional standards Ensure compliance of members with the code of ethics, professional standards, and statutory requirements Investigate cases of non-compliance and recommend appropriate actions, including disciplinary measures Liaise with government agencies, legal entities, and other stakeholders on compliance and regulatory matters Prepare periodic compliance reports for Council and Management 2. MEMBERSHIP MANAGEMENT Oversee the registration, renewal, and certification processes for members Develop and implement strategies to attract, retain, and engage members Maintain and update a comprehensive membership database, ensuring data accuracy and security Organize member events, such as workshops, conferences, and networking sessions, to enhance professional development Address inquiries and concerns from members while providing exceptional customer service 3. PROCUREMENT MANAGEMENT Plan, coordinate, and oversee all procurement processes in line with public procurement laws and internal policies Ensure cost-effectiveness, transparency, and accountability in all procurement activities Manage vendor relationships, including prequalification, evaluation, and contract negotiations Prepare annual procurement plans and monitor their implementation Conduct regular audits of procurement processes and develop strategies to mitigate risks 4. REPORTING AND STAKEHOLDER ENGAGEMENT Prepare and present reports on compliance, membership, and procurement to management and the Council Build and maintain relationships with key stakeholders, including regulatory authorities, members, and suppliers Contribute to the development of the organization’s strategic objectives QUALIFICATIONS AND EXPERIENCE EDUCATION Bachelor’s degree in Procurement or CIPS Level 6 A Master’s degree in a Supply Chain qualification will be an added advantage Membership to a recognized professional body, such as the Zambia Institute of Purchasing and Supply (ZIPS) or Chartered Institute of Procurement and Supply (CIPS) All Professional and Academic qualifications must be verified by ZAQA EXPERIENCE Minimum of 5 years of experience in compliance, membership management, or procurement, with at least 3 years in a managerial role Proven experience in working with regulatory bodies or professional associations is highly desirable SKILLS AND COMPETENCIES Strong knowledge of compliance frameworks, procurement laws, and membership engagement strategies Excellent communication, negotiation, and interpersonal skills Proficiency in membership management systems, procurement software, and Microsoft Office Suite Analytical thinking, problem-solving, and decision-making abilities High ethical standards and integrity KEY ATTRIBUTES Strategic thinker with the ability to translate plans into actionable outcomes Strong leadership and team management skills Ability to handle sensitive and confidential information with discretion Results-oriented with a focus on delivering value to stakeholders Sharing is Caring! Click on the Icons Below and Share