Administration Officer

ZABS is a statutory body currently operating under the Standards Act No. 4 of 2017. Under this Act, ZABS is mandated to provide Standardization and Quality Assurance services to industry in order to support production of goods and services of acceptable quality for national, regional and international markets. ZABS also acts as a link between local industry and regional and international standardization and quality assurance (SQA) organizations. The Bureau wishes to invite suitably qualified and experienced candidates to fill the following vacant positions: ADMINISTRATION OFFICER (ZABS 05 x1) JOB PURPOSE To provide the day-to-day administrative support by ensuring smooth and efficient office operations, including coordinating office supplies, managing motor vehicle fleet, maintaining records, and providing general administrative support. KEY RESPONSIBILITIES Oversees the daily general administrative operations of the bureau. Ensures that office supplies and equipment are available and maintained, liaising with suppliers and service providers as needed. Coordinates office maintenance, ensuring a conducive working environment for staff. Maintains accurate and up-to-date records, including employee files, office inventories, and internal documentation. Manages both digital and physical records, ensuring easy retrieval and secure storage. Ensures compliance with organizational filing and document retention policies. Provides administrative support to various departments, including scheduling meetings, preparing documents, and coordinating events. Assists in the preparation of reports, presentations, and other administrative documents. In liaison with Procurement, assists with the procurement of office supplies and services, ensuring value for money and timely delivery. Handles incoming and outgoing correspondence, ensuring proper distribution and follow-up. Organizes and maintains the office’s communication systems, including phone, email, and mail. Liaises with vendors