Directors Secretary

POSITION OVERVIEW Mayiko Infrastructure Limited , a leading global mining conglomerate, is seeking a highly organized, professional, and discreet Secretary with 2–5 years of experience to serve as the administrative backbone of our corporate office. This role provides high – level administrative and secretarial support to the Directors to ensure efficient operation for the executive office. The role involves managing schedules, handling communication, organizing meetings, preparing documents, maintaining confidentiality and coordinating office activities. KEY RESPONSIBILITIES Administrative support Manage and maintain the Directors daily schedule and appointments Organize meetings, conferences and travel arrangements Maintain office filling systems and records monitor deadlines and follow up on pending tasks Communication Management Receive and screen phone calls and visitors Handle incoming and outgoing emails, letters and memos Draft professional correspondence on behalf of the Director Liaise with staff, clients, suppliers and stakeholders Meeting Coordination Schedule meetings and send invitations Prepare meeting materials and presentations Record meeting minutes and distribute them Track action items and follow up on implementation Record & Documentation Manage both physical and digital filing systems, ensuring sensitive operational and financial data is properly organized and securely stored. Maintain confidential files and documents organize electronic and physical records Ensure accurate documentation and archiving prepare monthly and weekly reports Office Coordination Ensure smooth office operations Monitor office supplies and procurement needs Coordinate with departments on administrative matters. Assist in organizing company events and function Confidentiality Handle highly sensitive company information with strict discretion and integrity at all times. QUALIFICATIONS & REQUIREMENTS Education Diploma or Degree in Secretarial Studies, Business Admini