Receptionist (Insurance)

Description: Job Purpose The Receptionist will provides high-level administrative and executive support to partners and senior management. The role combines front-office reception duties with confidential executive assistance responsibilities. Provide front desk reception duties for the office which include handling all phone calls and managing internal & external customers timely and professionally. Receive and greet all visitors in a professional and warm manner. Collect and distribute all incoming mail and courier items. Summary of Key Responsibilities: Manage the daily/weekly/monthly agenda and arrange new meetings and appointments Prepare and disseminate correspondence, memos and forms; Manage the entire Front Office including Junior Clerks, Cleaners and Drivers Develop and maintain a tracking system on all incoming & outgoing mails and courier items for the office Support the Office Manager and facilitate the completion of regular reports; Check frequently the levels of office supplies and place appropriate orders; In charge of giving clients directions to various parts of the office, contacting staff regarding visitors; Upon request, make travel arrangements for the Senior Management Team Answering incoming telephone calls, determining the purpose of callers, and forwarding calls to appropriate personnel or department. Handle clerical duties including faxing, copying, and organizing/maintaining files. Labor & Employment Law Skills and Attributes Excellent verbal and written communication skills. Strong organizational skills Good time-management skills Must have an outgoing attitude Must have skills of how to make the guests feel at home Excellent organizational, coordinating and personal interface skills Dedicated to Duty Pay attention to detail Primary Areas of Accountability: Qualifications and Experience Employment market reports Diploma or Degree in Business Administration, Office Management, Secretarial Studies, or a related field. Must have a minimum of