Manager-Administration

Key Responsibilities Key Accountabilities; The primary accountabilities for this role are; Primary custodian of all Authority assets; Oversee efficient utilisation of Authority assets/resources in the attainment of Authority objectives; Development and execution of record management systems and processes to aid storage, retrieval and disposal of records; Development and execution of security, health & safety protocols in order to maintain a safe workplace for employees; Administration of transport and all travel logistics for the Authority; General administration/facilities support to the business so as to enable efficient execution of Authority mandate. Key responsibilities; The key responsibilities of the role will include but not limited to; Maintaining and overseeing the Authority’s offices and equipment to ensure that the workplace is safe and functional for employees; Ensuring that staff have all the tools they require such as computers, workstations, vehicles and all other equipment for better carrying out of their jobs Managing relationships with external service providers and landlords for better provision of services Timely placement of insurance cover on all Authority assets and following up on renewal of policies in line with procurement guidelines; Overseeing facilities services and ensuring that office equipment is serviced on a periodical basis; Working with Finance & Investments Department to ensure all Authority assets are appropriately accounted for through processes such as tagging; Collaborating with Finance & Investments Directorate in preparing administration related budgets and ensuring that all administration spend is within approved budget; Ensuring that all offices of the Authority and surroundings look clean and appealing for the image and brand of the Authority; Administration of the Authority fleet in line with the Transport Policy; Developing and maintaining vehicle scheduling protocols so as to maximise on the use of Authority vehicles