Finance Assistant

:\r\n\r\nDocument Management & Filing\r\n\r\n \tMaintain and update physical and electronic filing systems for financial documents, ensuring easy retrieval and secure storage.\r\n \tOrganize and archive invoices, receipts, payment vouchers, and other finance-related documents in accordance with retention policies.\r\n \tAssist in preparing documents for audits and reviews, ensuring completeness and compliance with internal and external requirements.\r\n \tTrack and manage document movement, ensuring all files are accounted for and accessible to authorized personnel.\r\n\r\n \r\n\r\nPetty Cash Custodianship & Disbursements\r\n\r\n \tAct as the custodian of petty cash, maintaining accurate records of all cash transactions and balances.\r\n \tProcess petty cash requests, ensuring proper authorization and supporting documentation for each disbursement.\r\n \tReconcile petty cash balances regularly, preparing replenishment requests and resolving discrepancies promptly.\r\n \tPrepare petty cash reports for review by the Senior Analyst and Finance Operation\u2019s Lead.\r\n\r\n \r\n\r\nTransaction Processing & Clerical Support\r\n\r\n \tAssist in the preparation and processing of payment vouchers, staff advance requests, and reimbursement forms.\r\n \tSupport the uploading and verification of invoices and supporting documents into financial systems as required.\r\n \tLiaise with internal teams and external vendors to resolve queries related to payments, advances, and documentation.\r\n \tProvide general clerical support to the Finance team, including photocopying, scanning, and distributing documents.\r\n\r\n \r\n\r\nAdministrative & Audit Support\r\n\r\n \r\n\r\n \tSchedule and coordinate meetings, appointments, and logistics for the Finance team as needed.\r\n \tAssist in the preparation and collation of documents for internal and external audits.\r\n \tMaintain office supplies and stationery for the Finance department, ensuring availability and proper usage.\r\n \tSuppo