Administrative Programme Assistant

POSITION: ADMINISTRATIVE PROGRAMME ASSISTANT Work Location: Lusaka, Zambia Expected Duration: Until 31 December 2026, with possibility of extension Overview The goal of this function is to provide administrative support to ensure the effective and smooth implementation of programme operations and activities. Background The Africa Trade Competitiveness and Market Access Programme (ATCMA) Umbrella Programme is a major initiative aimed at sustainably increasing intra-African trade and trade between Africa and the European Union (EU). Funded by the EU and implemented by the International Trade Centre (ITC) and the United Nations Industrial Development Organization (UNIDO), this four-year program aims to improve market access for specific value chains and increase the export competitiveness of SMEs in these sectors. It also seeks to reduce trade barriers, enhance compliance with quality standards, and promote added value and export diversification. By prioritizing women- and youth-led businesses, ATCMA aims to promote economic inclusion and encourage sustainable business practices. Duties and Responsibilities Budget and Finance • Monitors status of expenditures and allotments, records variations, and updates budget tables • Consolidates data received and provides support to higher-level staff with respect to budget reviews • Reviews the status of relevant expenditures and compares with the approved budget • Reviews requisitions for goods and services to ensure correct expenditure and availability of funds • Prepare payment requests, consultant and expert fees, per diems, and process supplier invoices • Record petty cash account transactions and produce quarterly expense reports General Administration • Assist the project team in implementing project activities • Prepare, process and follow up on administrative arrangements related to official travel • Maintain participant lists for programme events • Draft routine correspondence • Maintain administrative files and docume