Description Back ground Action Against Hunger leads the global movement to end hunger. We innovate solutions, advocate for change, and reach 24 million people annually with proven hunger prevention and treatment programs. As a nonprofit that works across 50 countries, our 8,300 dedicated staff members partner with communities to address the root causes of hunger, including climate change, conflict, inequity, and emergencies. We strive to create a world free from hunger for everyone and for good. Action Against Hunger USA is part of the Action Against Hunger International network. As an independent NGO, Action Against Hunger USA currently manages operations in eight countries: Kenya, South Sudan, Somalia, Tanzania, Uganda, Ethiopia, Zambia, and Haiti. Action Against Hunger-USA has over $100 million in programs and approximately 1,800 permanent staff based in New York City, Washington D.C., Nairobi, and country offices. Additional growth is anticipated. Summary of position The Finance and Grants Officer will be responsible for the day-to-day management of the financial transactions and procedures of the organization. S/he will also provide support to the SMT in Zambia Managing occasional work with the Regional Finance Specialist. The Finance and Grants officer will work under the guidance and direct supervision of the Support Services Manager. The Finance and Grants Officer’s role has the following purpose, engagement and delivery: Purpose The Finance and Grants Officer will be responsible for executing day-to-day ACF-Zambia financial transactions and managing budgets by ensuring financial data accuracy, effective and efficient utilization of resources in line with the organizational and financial management policies, procedures as well as the donor policies and guidelines. Engagement The Finance and Grants Officer will work collaboratively with the Support Services Manager to ensure the issuing of accountancy bundles is timely, accurate, and complete. Program Managers by sharing and discussing BFUs, and all other staffs by sharing knowledge and awareness with respect to budget methodologies, policies, internal control policies and procedures. S/he will also work with the logistics and administration team to ensure compliance with the procurement policies and procedures. Delivery By timely submission of accurate accountancy bundles, sharing of BFUs within adequate period and ensuring Zambia is compliant with internal policies, IFRS and Government regulations. S/he will promote high standards of integrity and accountability on the utilization of organizational resources. 1. Ensuring high-quality accounting · Disseminating information about accounting procedures to Zambia Staff & country offices and ensuring compliance. · Recording all monthly commitments and recharges ensuring correctness of accounting and analytical entries. · Verifying bankbooks and performing bank reconciliations before the 5th of every month. · Setting up proper budgets and other accounting parameters on the accounting software. · Processing payments promptly ensuring compliance with ACF payment policies. · Preparing and updating the share cost tool regularly and reviewing balance sheet accounts thoroughly with monthly schedules. · Sharing accurate and complete monthly accounting bundles with the HEARO Finance team before the 12th of every month. · Responding to HEARO queries on the monthly accounting bundles within a reasonable time. · Ensuring proper filing and archiving system of all finance documents. · Acting as a focal point for internal and external audits; providing auditors with all necessary information and responding to their queries. · Following up on recommendations by auditors to ensure they are adhered to. 2. Ensuring high-quality cash management · Ensuring respect for the ACF finance procedures and Cash Management Policy in Lusaka Office and country bases. · Identifying risks of fraud and corruption and setting up preventive and monitoring mechanisms. · Ensuring liquidity in Zambia and advising the F&A Manager for the need of exchange operations. · Preparing the Treasury cash forecast on a bi-monthly basis in collaboration with the program, admin, and logistics departments and forwarding it to the F&A Manager for review and validation. · Ensuring safekeeping of necessary cash and performing cash count as per set requirements. · Monitoring the correspondence between the Treasury cash forecast and the payments done. · Anticipating treasury risks and resolving these difficulties in advance. · Acting as a bank agent for cash collection, exchange operations, cheque collections & deposits, and other bank transactions on behalf of ACF. 3. Providing financial and budgetary management · Establishing the HEARO annual budget and forwarding it to the HOD- Finance for review and validation. · Producing, checking, and forwarding budget follow-ups (BFUs) to the coordination team and Program Managers before the 12th of every month. · Parti...